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Enterprise Software - SAAS

TMS RutaControl

Comprehensive management for transportation companies

From trip planning to business profitability, on a single platform.

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Web platform · Integrates with administrative and accounting systems

  • Operational controlTrips, routes, vehicles, drivers and incidents.
  • Financial controlRates, costs, invoicing and profitability.
  • Fleet controlMaintenance, alerts and history per unit.
Features

What does the TMS do?

RutaControl centralizes transportation operations so the company can know which trips it has, who is running them, how much they cost, what needs to be invoiced and what profitability each service delivers. Information stops being scattered across spreadsheets, calls, messages and separate controls.

Planning and dispatch

Records each service with customer, origin, destination, route, dates, cargo type, and the assigned vehicle and driver.

Trip tracking

Shows the status of each operation and records incidents, rescheduling and supporting documents.

Rates, advances and expenses

Controls rates by customer or route and links fuel, tolls, per diems, advances and other trip expenses.

Invoicing and receivables

Turns completed trips into billable information and makes it easier to track what has been invoiced and what is still pending.

Profitability

Compares revenue against costs to show the margin per trip, route, vehicle, customer or period.

Reporting and management control

Dashboards and queries let you review operations, invoicing, receivables, costs, trends and results without relying on scattered files.

Key idea: the system does not just record trips; it turns daily operations into information to control costs, collect on time and make better decisions.

Fleet

Fleet control and maintenance

The TMS also manages the useful life of your units to reduce improvisation, anticipate maintenance and show how much it really costs to maintain each vehicle.

Service record per unitPlate, model, mileage, tires, spare parts, work performed and relevant events.
Preventive and corrective maintenanceScheduling by mileage, date or operational need; record of work performed.
Alerts and expirationsNotices for oil, filters, tires, inspections, registrations, insurance and documents about to expire.
Real maintenance costLabor, spare parts and external services accumulated per vehicle.
History and traceabilityFull record of maintenance and expenses for each unit.
Process

How the operating process works

Functional flow of a trip

  1. 1

    Request / planning

    Customer, origin, destination and service conditions

  2. 2

    Assignment

    Vehicle, driver and dispatch date

  3. 3

    Execution

    Status tracking and trip incidents

  4. 4

    Costs and supporting documents

    Advances, fuel, tolls, per diems and documents

  5. 5

    Closing and invoicing

    Completed service, amounts and pending collections

  6. 6

    Management

    Profitability, indicators and management analysis

Integration

Integration with the administrative or accounting system

RutaControl can work on its own or connect to the administrative or accounting system the company already uses. When that system offers connection mechanisms and the customer requires it, an integration can be evaluated to exchange the necessary information and reduce double data entry. If no connection is available or direct integration is not required, the TMS can generate reports or structured files ready to move the information into the company's current system.

How the TMS connects with the company's administration

TMS / RutaControl

  • Trips and dispatch
  • Fleet and maintenance
  • Rates, costs and expenses
  • Invoicing and receivables
  • Indicators and profitability
The company can choose

Option A · Direct integration

If the administrative or accounting system has connection mechanisms, the TMS can exchange the necessary information to reduce double data entry.

Option B · Prepared reports / files

When there is no direct connection or integration is not required, RutaControl can leave structured reports or files ready so the information can be moved to the system the company uses.

What does this mean for the company? Transportation operations are organized within the TMS and, depending on the capabilities of the customer's system, the information can be integrated directly or delivered through reports and files prepared to continue the administrative and accounting process.

Benefits

Benefits for the company

A single source of informationFewer spreadsheets, calls and parallel controls.
Complete traceabilityEvery trip, incident, cost and maintenance job is documented.
Greater cost controlVisibility into what it costs to operate each trip and each unit.
Better invoicing and collectionsClarity on services completed, invoiced and pending.
Decisions based on real dataIndicators for revenue, costs, margin, routes, customers and productivity.
Scalable platformCan grow with new integrations, reports and features according to the company's needs.
Who it is for

Who is it ideal for?

Transportation companies, logistics operators, companies with their own fleet, exporters or industries that manage their own and third-party transportation and need greater operational and financial control.

Controlling transportation is not just knowing where a vehicle is. It is knowing which service is being performed, how much it costs, what must be collected and what result it delivers to the business.

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Contact

Request a demo

Tell us how your transportation company operates and we will show you how RutaControl can organize your operations. Write to us at consulting@alianzabusiness.com